Approval of Page Process
PURPOSE
Description of the procedures for production, revision and editing of the ICAR Guidelines Wiki implementation.
SCOPE
Coordinating the ICAR Team in producing, maintaining and editing of the proper style, and organisation of the ICAR Guidelines Wiki implementation.
PROJECT TEAM
Chief Executive
Working Groups: The groups designated to be responsible for drafting, and editing Guidelines Wiki Sections’ content.
Sub-Committee: Any part of a Working Group designated as a content creator for a portion of the Guidelines Wiki Section.
Administrator: individual(s) whose Wiki account has all management permissions enabled.
PROCEDURES & RESPONSIBILITIES
- The production of the Guidelines Wiki content is the responsibility of each Working Group and Sub-Committee.
- The Administrator will follow the development of the Guidelines Wiki and the meetings of the Sub-Committee and Working Group for their production and/or editing.
- For equations, the Sub-Committee and Working Group will provide the reference for any future evaluation of the correctness of the equation reported in the Guidelines.
- The Working Group or Sub-Committee Chair will designate at least two members (Authors) to the Administrator. These Authors will be given accounts with permission to modify and add text to only their specific Guidelines Wiki Section. Other members will comment on the content and modifications using the Discussion tab on the content’s wiki page.
- All ICAR members and the public will be able to view content and add to pages’ Discussion tab. Only Administrators, Chairs and Authors will be able to edit content on specific Sections.
- The Wiki software always tracks all changes made to each page. Changes can be viewed by accessing the History tab on each page.
- The name of the Section includes the following information:
- The number of the section of the Guideline
- The name of the Section of the Guideline
Example: 05 Conformation recording (the name refers to the Section 5 of the Guidelines, related to the Conformation recording )
- Authors are required to follow the instructions for formatting and layout provided in the ICAR Guidelines Wiki SOP, which is accessed on any page via the Navigation menu.
- When a Sub-Committee or Working Group indicates that the final version of a Section or modification is available the Chair will communicate to the Administrator that it is proposed for endorsement by the Board. The Administrator will provide to the Board members the link to the Section or modifications along with instructions. The Board Members should indicate their comments or approval using the Discussion tab on the page being evaluated.
- Once Board approval is completed the Administrator will send the link for the new content to the ICAR Full Members (cc to Associate members) for comments/approval. No more than two months will be provided for getting back their observations. Their comments/approval should be made in the Discussion tab of the new content’s page. In case of no reply within the two months it is assumed that they agree with the proposed text.
- In consultation with the Chief Executive and the appropriate Chair, the administrator determines if any comment (Discussion tab) requires revisions. In the event revisions are necessary the Administrator will communicate to the appropriate Chair. It is upon the Chair to work with the Authors and Group member to make revisions. Once the revisions are complete the Board, and then the ICAR Members, will be notified by the Administrator and given an opportunity to re-review the content.
- Once all comments have been evaluated and modifications are complete the Administrator marks the page as APPROVED using the history tab.
